Singapore Environment CouncilCity Developments Limited

Purchasing & Operation

Procurement

  • Opt for products with an accredited environmental or green label. (e.g. Green Label, Energy Star Label, FSC or PEFC label). These labels represent that the product has a reduced environmental impact compared to other similar products in the market.
  • Opt for paper with recycled content (e.g. 50%), which uses less fresh pulp from cut-down trees. Refrain from using bleached paper with a high chlorine content. Besides printing paper, opt for such features in your letterheads and name cards as well.
  • Refurbishing office furniture could be another option before opting to purchase new ones. It is less expensive than buying new and better for the environment.
  • Donate used equipment or furniture that your office no longer needs to staff, charity or second-hand buyers.
  • Purchase items that come in recycled or reusable packaging.
  • Use cloth towels in the pantry instead of paper towels.
  • Buy in bulk rather than individually packaged items to reduce packaging waste (e.g. coffee powder and sugar).
  • Use reusable shopping bags, like those made of canvas, when buying office supplies.

Printing

  • Set your office printing options default to duplex and grayscale – this helps to save on your paper and cartridge consumption.
  • Help your staff to get familiarised with the functions on your multi-purpose copier. Simple guidelines can be placed at the printing area or on the intranet to remind staff to print double-sided, in grayscale and reduced paper margins.
  • Go electronic on your office processing and applications to encourage a paperless culture. Make your corporate reports and collaterals available online or distribute via email to reduce print material as well.
  • For hard copy materials, standardise all reports and collaterals to be printed double-sided.
  • Email or call to check if recipients are interested in receiving your reports and materials.
  • Read and edit documents on the screen to avoid printing out numerous draft copies unnecessarily. Use the revision / changes marking function available in most word processing software.
  • Set a tray to collect paper that has only been used on one side. Encourage staff to cultivate the habit of reusing paper that has been printed on one side before sending them to the recycle bin.
  • Print on both sides of the letterhead when sending letters. Avoid using letter covers in printing and/or faxing.
  • Print addresses directly onto envelopes instead of using sticker labels.
  • Lengthen the lifespan of your toner by shaking it gently and placing it back into the printer. This helps to redistribute the toner ink.
  • Leaving photocopier covers open while making copies wastes toner since all uncovered areas will be printed out black.
  • When transporting your printer or fax machine, remove the cartridges to prevent the toner powder and ink from spilling and damaging the printer's mechanism.
  • Reuse used envelopes whenever possible, especially for internal circulation.